Automatic workspace reduction means that all workspaces older than 5 years (calculated from the workspace’s start semester) will be reduced to the following core information: About text (including the instructor’s name, semester, etc.) and project tabs.
The media and conversations in the workspace are deleted in the process, but associated projects remain unaffected. This is particularly useful for workspaces that were used to organize and communicate about past (instructional) events and are no longer in use.
(Example of a reduced Incom workspace)
Any workspace admin can stop the reducing by checking the box “This is a relevant community workspace. It should not be reduced.” in Workspace Settings.
You can also download the workspace for your own records by clicking the “Download Workspace” button. The downloaded archive contains the entire conversation, along with submissions and the document repository, all saved locally, and includes links to the associated projects. The projects themselves are not automatically reduced.
Workspace administrators will be notified one month before the automatic reduction and receive a reminder 14 days in advance so they can prevent the automatic reduction or download the workspace's content.
Published by: Computerstudio, 20.03.2026